Configuring breakouts

How do I configure breakouts?

Using Interaction Architect you can configure various breakout options. The following types of breakouts are available:

• Voluntary breakouts. Voluntary breakouts enable a caller to voluntarily break out of the queue. To break out of the queue, the caller presses a key on their keypad. Vonage Contact Center routes the call to the applet that corresponds to the pressed key.
• No Agents Breakout. If you configure a No Agents Breakout and no appropriately skilled (where relevant) agents are logged in to handle calls, Vonage Contact Center routes calls to another applet.
• Agent Decline Breakout. If you configure an Agent Decline Breakout applet and the call is in an agent's personal queue, the agent will be able to decline the interaction from within ContactPad and Vonage Contact Center will route the call to the configured applet. For information about personal queues, see Personal queues.
• Queue length breakout. If you configure a breakout based on queue length, when a queue reaches its maximum length, Vonage Contact Center routes any new calls entering the queue to another applet.
• Queue duration breakout. If you configure a queue duration breakout, when an interaction has been in the queue for the maximum length of time, Vonage Contact Center routes the interaction to another applet.

• Estimated Wait Time Breakout. If you configure an estimated wait time breakout, if the estimated wait time for an interaction exceeds the configured breakout time, Vonage Contact Center routes the call to another applet.

  Estimated wait time calculation

  To use the estimated wait time breakout, Vonage Contact Center must have at least three calls waiting in the queue.

  The estimated wait time for an interaction equates to the average wait times for the last one to five (depending on how many are available) interactions with similar properties. Account, interaction type, queue, personal queue, service level agreement (SLA), and skills are the interaction properties that are taken into account.

Most breakouts apply only to calls; queue duration breakouts apply to all types of interactions.

Voluntary breakouts

To configure voluntary breakouts, perform the following steps:

1. Create an Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet, or edit an existing ACD or UCD applet. For information about creating or editing an applet, see Creating an applet or Editing an applet. A new or existing ACD or UCD applet appears.

2. In the Voluntary Breakouts section:

   • Specify when the breakouts are available. In the Breakout Available list, click one of the following options:
     • Click Always to enable the callers to use the breakout keys at any time.
     • Click First (or Second or Third) Retry to enable callers to use the breakout keys only after NewVoiceMedia plays the first (or second or third) announcement.
   • Determine whether NewVoiceMedia should keep the caller's position in the queue after breaking out. This option is only available for applets with Skills Based router behavior type. Select or clear the Maintain position in queue if re-entering after breakout check box as appropriate. If you select the check box, if a call re-enters the same UCD applet after a breakout, the call enters the queue in the same position as when it was previously in the queue. If, after the breakout, the call enters a different UCD, the setting has no effect and the call enters at the back of the queue.
   • Specify the applet that NewVoiceMedia must route the call to if the caller presses a breakout key. In the Breakout Key Press 0 list, click the name of the target applet. Repeat for Breakout Key Press 1 to Breakout Key Press 9 lists as required.
3. Continue to configure the applet as required. For information about the fields in the applet, see Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet.
4. To save your changes, click Update.

Optionally configure an announcement either in the ACD or UCD applet, or in a separate Announcement applet, that announces the available breakout options. For information about the Announcement applet, see Announcement applet. Include the Announcement applet, if configured, in your interaction plan.

Now, if a caller presses one of the configured breakout keys, NewVoiceMedia routes their call to the corresponding applet.

No Agents Breakout

To configure a No Agents Breakout, perform the following steps:

1. Create an Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet, or edit an existing ACD or UCD applet. For information about creating or editing an applet, see Creating an applet or Editing an applet. A new or existing ACD or UCD applet appears.

2. In the No Agents Breakouts section, specify the applet that NewVoiceMedia must route the call to if no appropriately skilled agents are logged in. In the No Agents Logged In Applet list, click the name of the target applet.

3. Continue to configure the applet as required. For information about the fields in the applet, see Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet.
4. To save your changes, click Update.

Now, if no appropriately skilled (where relevant) agents are logged in to answer calls, NewVoiceMedia routes call to the applet in the No Agents Logged In Applet list.

Queue length breakout

To configure a queue length breakout, perform the following steps:

1. Create an Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet, or edit an existing ACD or UCD applet. For information about creating or editing an applet, see Creating an applet or Editing an applet. A new or existing ACD or UCD applet appears.

2. In the Queue Settings section, specify the queue length settings. Settings include the applet that NewVoiceMedia must route a call to if the queue length exceeds its maximum length:

   • Clear the Unlimited Queue Length check box.
   • In the Maximum Queue Length box, type the maximum queue length.
   • In the Maximum Queue Next Application list, click the name of the target applet. If you do not select an applet and the maximum queue length is exceeded, the call ends.
3. Continue to configure the applet as required. For information about the fields in the applet, see Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet.
4. To save your changes, click Update.

Now, if a call enters a queue with more than the maximum number of interactions, NewVoiceMedia routes the call to the applet in the Maximum Queue Next Application list.

Queue duration breakout

To configure a queue duration breakout, perform the following steps:

1. Create an Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet, or edit an existing ACD or UCD applet. For information about creating or editing an applet, see Creating an applet or Editing an applet. A new or existing ACD or UCD applet appears.

2. Ensure that Behaviour Type in the Routing section is Longest Waiting. UCD only sections are unavailable.

3. In the Queue Duration Settings section, specify the queue duration settings. Settings include the applet that NewVoiceMedia must route the call to if the queue length exceeds its maximum length:

   • In the Queue Timeout (seconds) box, type the maximum time, in seconds, that a call can wait in a queue.
   • In the Queue Timeout Applet list, click the name of the target applet.
4. Continue to configure the applet as required. For information about the fields in the applet, see Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet.
5. To save your changes, click Update.

Now, if a call spends more than the maximum amount of time in a queue, NewVoiceMedia routes the call to the applet in the Queue Timeout Applet list.

Estimated wait time breakout

To configure an estimated wait time breakout, perform the following steps:

1. Create an Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet, or edit an existing ACD or UCD applet. For information about creating or editing an applet, see Creating an applet or Editing an applet. A new or existing ACD or UCD applet appears.

2. Ensure that Behaviour Type in the Routing section is Skills Based. UCD only sections are unavailable.

3. In the Estimated Wait Time Breakout section, specify the breakout settings. Settings include the applet that NewVoiceMedia must route the call to if the estimated wait time exceeds the maximum length:

   • In the Breakout Time (seconds) box, type the maximum estimated wait time, in seconds.
   • In the Breakout Applet list, click the name of the target applet.
4. Continue to configure the applet as required. For information about the fields in the applet, see Automatic Call Distributor (ACD) or Universal Contact Distributor (UCD) applet.
5. To save your changes, click Update.

Now, if the estimated wait time for a call exceeds the maximum estimated wait time, NewVoiceMedia routes the call to the applet in the Breakout Applet list.