When you receive a call through the ContactPad you can make use of Vonage Contact Center's call control features; you can put the call on hold, consult with someone else, transfer the caller elsewhere or even control the call recordings.
When you receive an inbound call, the following things happen:
details of the inbound call appear in the information panel
By default, if the inbound call is an internal call from another agent in your account, the agent's name will appear in the information panel. |
If enabled for your account and in your browser, a web notification also appears. For more information, see Call notifications.
If you answer your phone, you are connected to the caller. If you cannot accept the call right now, you can reject it. For information about rejecting a call, see the How do I reject an incoming call? section later in this page.
You can now perform one of the following tasks:
Before you are connected to a call, you can reject it. To reject a call when you receive an inbound call, click Release in ContactPad. The inbound call is then returned to the queue and routed to the next available agent.
After rejecting an inbound call your state automatically goes into No Answer.
While on a call, you can consult with another agent or someone on another number about the call. If you have the Consult to Queue feature enabled for your account, you can also consult with a queue or service. More specifically, you consult with an available agent servicing the queue or service. For information about the Consult to Queue feature, see Consult to Queue. During consultation you can choose to transfer the call to the consulted agent, number, short code, queue, or service.
To consult with a third party about your current call, perform the following steps:
Click Consult. A new dialog box appears displaying all agents, queue names, service names, and agent groups in alphabetical order.
If you selected an agent or another number you will hear ringing until you are connected or until the consult times out.
The timeout for consulting with another agent or telephone number is configurable in System Settings. For information about configuring the timeout, see Editing System Settings. |
Your caller hears on-hold music until you return to or transfer the call.
If you selected a queue or service and have the Consult to Queue feature enabled, the original caller is put on hold and hears on-hold music. You—the agent—enter and wait in the queue or service. For more information, see Consult to Queue. While waiting, you can click Alternate to switch between the queue and the original caller.
When you are connected to the target agent or telephone number, or agent servicing the queue or service, the active call control buttons change.
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While on an inbound call, if enabled for your account, you can add another participant to the call, for example another agent.
To add a third party to an existing inbound call, perform the following steps:
Click Consult to call the person you want to add to the conference (the consulted agent).
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Disconnect the consulted agent and return to a two-way call with your customer. Click Release.
The same occurs if the consulted agent clicks Release in their ContactPad or hangs up their phone. |
Connect the consulted agent and the customer, and leave the call. Click Transfer or hang up your phone. The consulted agent now controls the call as described.
If the customer hangs up, you and the consulted agent remain in a two-way call. |
When you are in a conference call, DTMF call control is unavailable. If enabled for your account, you and your customer can, however, use DTMF tones while in a conference call. The tones will play to all parties on the call. If you need to use DTMF tones in conference calls, contact your account manager. |
At the end of an inbound call, you can end the call in one of three ways:
Best practice is to click Release. If either you or the caller is using an analogue telephone line, the modern digital telephone network might not detect the disconnect signal when you or the caller replace the handset. |
Following each call, your state is automatically changed to the Wrap up (Auto) state. This state takes you offline allowing you time to complete any activities for the call before your next call arrives.
The amount of time you have in the Wrap Up (Auto) state is automatically set by your supervisor, and can be different for each call type you receive. If you set yourself to Wrap Up (Manual) you will remain in this state until you manually change your state again. |
Following Wrap up (Auto) your state changes back to Ready or Ready for Outbound automatically. Whether you change to Ready or Ready for Outbound is determined by your supervisor. If your call center generally receives more inbound calls than makes outbound calls, the default ready state is likely to be Ready. If your call center makes more outbound calls than receives inbound calls, the default ready state is likely to be Ready for Outbound.
Click Ready at any time while in the Wrap Up state, ideally as soon as you are ready to take another call. Changing your state back to Ready as soon as possible helps your call center to answer more calls, and helps you to reduce your overall wrap up statistics.