Vonage for Service Cloud Voice

Vonage for Service Cloud Voice integrates Vonage Contact Center (VCC) with Salesforce's Service Cloud Voice. For information about Service Cloud Voice and its benefits, see Service Cloud Voice (Salesforce help). Vonage for Service Cloud Voice enables Salesforce to deliver these benefits using VCC.

Your existing integration between Salesforce and VCC shouldn't change much, and continues to provide the existing benefits. Service Cloud Voice just provides a possible alternative to how Salesforce and VCC work together to provide benefit to your contact center.

You can use Service Cloud Voice with existing interaction plans, users, and contact numbers. We recommend that you review your VCC implementation to understand what changes need to be made to take advantage of Service Cloud Voice. For example, you may want to associate the objects that currently pop with the new voice call object.

Pure and hybrid modes of using Vonage for Service Cloud Voice

When you have configured your VCC account for Service Cloud Voice, you can choose for all of your agents to use SCV, or for some to still use ContactPad with the VCC and Salesforce integration. The different modes are:

• Pure. All of your VCC agents are using Service Cloud Voice.
• Hybrid. Some your VCC agents are using Service Cloud Voice and some are using ContactPad with the VCC and Salesforce integration.

The following features are available in the different modes:

Feature	Pure	Hybrid
SCV Voice Call object creation for voice calls
Task creation for voice calls
Presence mapping from SCV to VCC		Presence mapping doesn't work in both modes at the same time. For more information see the Presence mapping between SCV and VCC section later in this page.

Features

If SCV is enabled and you have configured your VCC account, agents can use many SCV features including the following:

Making and receiving calls

Using SCV, agents can make and receive calls.

To make an outbound call using SCV, an agent can click a phone number in a Salesforce record, or they can enter the phone number in the Omni-Channel utility. When the agent makes the call, VCC initiates the call to the target number.

When someone, for example a customer, makes an inbound call into VCC, VCC routes that call through the applicable interaction plan to a VCC agent. The call appears in the agent's corresponding Salesforce user's Omni-Channel utility in Salesforce.

While connected to an inbound or outbound call, an agent can work with that call in the Omni-Channel utility. The agent can mute the call, put the call on hold, record the call, or consult, transfer, or add a third party to the call for a conference. For information about making and receiving calls in SCV, see Answer and Make Calls (Salesforce help).

Consulting, transferring, and conferencing (or merging) calls

When using SCV with VCC, agents can consult, transfer, and merge calls.

While on call, an agent can add another agent to consult with them about the call. To do so, the agent clicks Add Caller and selects an agent from the presented list. (Agents in the presented list are Salesforce users, all of whom are linked to agents in VCC.) This puts the original call on hold while the original agent is connected to the agent chosen from the list. The original agent can then perform one of the following actions:

• Swap between original call and consult.
• End the consult.
• Perform a warm transfer to the other agent (by leaving the call themselves).
• Combine the original call with the consult. Combining the calls is known as merging in SCV—merging is called conferencing in VCC.

Agents can also consult with an external number. To do so, the agent clicks Add Caller, then—instead of selecting an agent—clicks Keypad and enters a number to consult with. This puts the original call on hold while the original agent is connected to the external number. The agent can then perform the same actions as if they were consulting with an agent.

Alternatively, the agent can consult with a VCC interaction plan—or, more specifically, a VCC agent servicing the interaction plan—or transfer (warm or cold) to an interaction plan. To do so, the agent clicks Add Caller and selects an interaction plan from the presented list. This puts the original call on hold while the original agent is connected to the interaction plan. The agent can either hang up to perform a cold transfer to the interaction plan, or wait to be connected to an agent to consult. If the agent waits to be connected, on connection, the original agent can perform the same tasks as described for a consult to agent earlier in this section.

For information about consulting, transferring, and merging calls, see Add Callers or Transfer Calls (Salesforce help).

Vonage Contact Center and Vonage Business Communications integration

If your VCC and VBC accounts are integrated, agents can consult with VBC users as they would any other agent. They can transfer calls to VBC users, or merge original and consult calls as described previously.

To integrate your VCC and VBC account and enable agents to consult with VBC users, see Configuring Vonage Contact Center and Vonage Business Communications integration.

Vonage Contact Center and Microsoft Teams integration

If your VCC and Microsoft Teams organization are integrated, agents can consult with Teams users as they would any other agent. They can transfer calls to Teams users, or merge original and consult calls as described previously.

To integrate your VCC account and your Microsoft Teams organization and enable agents to consult with Teams users, see Configuring your Vonage Contact Center and Microsoft Teams integration.

Transcription

If SCV is enabled for your account, Vonage transcribes an agent's calls if transcription is enabled for that agent and if their calls are recorded. Transcription turns the customer's and the agent's speech into text in real time. During a call, the transcript appears in the call's voice call record so the agent can view transcription text alongside customer data.

Vonage uses the Google Cloud Speech-to-Text API to transcribe the calls. Vonage can therefore transcribe calls in all the languages that the API supports. For a list of supported languages, see Language support (Google help). Vonage transcribes calls in your account's default language, unless the default language is overridden for an individual call. For information about overriding the default language for calls, see the Overriding the transcription language for individual calls section in Configuring Vonage for Service Cloud Voice.

External Routing

If you have integrated VCC with Salesforce external routing, when interactions arrive in Salesforce, Salesforce delegates routing decisions to mapped interaction plans in VCC. Where configured, Salesforce uses VCC to route chats, cases, and messages (for example, WhatsApp messages) alongside phone calls.

When using Salesforce with external routing and SCV, in addition to phone calls, agents can transfer the following interaction types:

• Chats. Agents use the transfer button in the chat interface to transfer chats to any of the following:

  • A user

    Agents can transfer chats to any Salesforce user in the presented list, some of whom may be linked to agents in VCC.

  • A chat button

    The selected chat button transfers the chat to a Salesforce queue.

  • A Salesforce queue

  • A Salesforce skill

• Cases. Agents can transfer cases by changing the case owner to one of the following:

  • A user

    Agents can transfer chats to any Salesforce user in the presented list, some of whom may be linked to agents in VCC.

    Due to a Salesforce limitation, when a case is transferred to another agent, the new agent will not receive an item in the Omni-Channel utility. However, the case's owner will be changed to the agent and, if configured in Salesforce, the agent will receive a notification email.

  • A Salesforce queue

For information about integrating VCC with Salesforce external routing, see Configuring Salesforce external routing for Vonage Contact Center.

Omni-Channel flow routing

When using SCV with VCC, you can delegate routing decisions for inbound calls into VCC to Salesforce's Omni-Channel flows. When configured, VCC notifies Salesforce about applicable inbound calls. Salesforce then uses an Omni-Channel flow to determine which interaction plans or agents VCC should route the calls to next. You can optionally configure the flow to pop multiple records when routing the calls.

For information about configuring VCC to use Salesforce Omni-Channel flows to make routing decisions, see Configuring Vonage Contact Center to use Salesforce Omni-Channel flows.

Presence mapping between SCV and VCC

Salesforce user presences and VCC agent states are synchronized in Salesforce and VCC.

This means that when a Salesforce user's presence changes in the Omni-Channel widget or utility within Salesforce, VCC updates the state of the corresponding agent in VCC. Conversely, when a VCC agent's state changes within VCC, the presence of the corresponding Salesforce user is updated. (This applies to both automatic and manual Salesforce presence and VCC state changes.) The presences and states change based on the mappings configured in VCC.

This ensures that VCC and Salesforce don't assign calls to Salesforce users and VCC agents who aren't available. It also means that VCC is able to report on the agent's activity within Dashboards and other reporting features. For information about mapping Salesforce presence statuses to and from VCC agent states, see the Mapping Salesforce user presences and VCC agent states section in Configuring Vonage for Service Cloud Voice.

High Velocity Sales

If you use High Velocity Sales (HVS) (soon to be renamed Sales Engagement) in your Salesforce organization, you can use HVS features with Vonage for Service Cloud Voice. Agents can use SCV to progress prospects through existing HVS cadences.

For information about High Velocity Sales, see High Velocity Sales (Salesforce help).

After conversation work

Using Vonage for Service Cloud Voice, you can benefit from a pilot feature in Salesforce, After Conversation Work. Most calls require work after the call ends—for example, sending an email, writing some notes, or updating a case. The After Conversation Work feature enables supervisors to set and manage the amount of time agents spend on work after a conversation. This tells agents roughly how much time to spend on tasks.

For information about After Conversation Work, see Give Agents Time for After-Conversation Work (Pilot) (Salesforce help) and Wrap Up After a Call (Beta) (Salesforce help).

Desk phone support

Desk phone support in Salesforce enables SCV users to alternate the type of phones they can receive calls on. In SCV, phones are categorized as:

• 'Softphones', such as WebRTC
• 'Desk Phones'. Desk phones include:
  
  • Desk phones
  • Mobile phones
  • Any other phones that use a direct inward dialing (DID), or direct dial-in (DDI), number  such as Vonage Business Communications (VBC).

  Users can set the phone number to use with their 'Desk phone'. Phone numbers must be in E.164 format, which includes the country code. For information about telephone numbers in E.164 format, see Telephone number formats in Vonage Contact Center in Salesforce.

The user doesn't need to rely on an administrator to make these changes for them. 

For information about desk phone support in Service Cloud Voice, see Use Desk Phones with Service Cloud Voice (Generally Available) (Salesforce help).

Queued callbacks

When using SCV with VCC, you can configure and use queued callbacks in the same way as you would in VCC. Callbacks appear in the Omni-Channel widget like a normal call. The voice call record shows that it is of type "Callback" so that agents know what type of call they are working with.

For information about the queued callbacks feature and how to configure it, see Queued callbacks and Setting up queued callbacks.

Prefix-based callback numbers

Using Vonage for Service Cloud Voice, you can configure Salesforce to present a callback number based on the prefix of the number that an agent dialed. For example, when making an outbound call to a geographical number, a callback number from the same geographical region can be automatically selected and then presented. For information about configuring prefix-based callback numbers, see Configuring prefix-based callback number selection.

Post unexpected or fault states

When using Vonage for Service Cloud Voice, unexpected or fault states in VCC are grouped together with other busy states and are mapped to the same busy presence status in Salesforce. An interaction that ended in an unexpected or fault state will therefore look the same as a successful inbound or outbound interaction. The agent that the interaction was routed to cannot see in their Omni-Channel widget or utility that they are in an unexpected or fault state.

When the unexpected or fault state times out, the agent's state changes, by default, to a ready state. This ready state will be mapped a ready presence status in the Omni-Channel widget or utility. Again, the presence status will not indicate that there was a problem with the previous interaction.

To show that the agent was in an unexpected or fault state in the Omni-Channel widget or utility, you must override the default settings and present a more meaningful presence status. To do this, you should perform the following tasks:

• Firstly, you should configure the timeout for unexpected or fault states to 1 second so that the agent's state changes as soon as possible. For information about configuring timeouts for groups of, or individual, users, see Max Unexpected in Configuring groups or various timeouts in Configuring individual users.
• Next you must set the state after the timeout to an appropriate state in VCC—you may need to create a new custom VCC state for this purpose. For information about configuring the state that an agent is in after their unexpected or fault state times out, see Changing post unexpected and fault state. For information about creating custom states, see Configuring agent states.
• Finally, map the VCC state to an appropriate presence status in Salesforce—again, you may need to create a new custom Salesforce presence status for this purpose. For information about mapping VCC states to Salesforce presence statuses, see Integrating with Salesforce Omni-Channel presence. For information about creating custom Salesforce presence statuses, see the Create presence statuses section in Configuring Salesforce external routing for Vonage Contact Center.

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