User Admin

In the User Admin area of the VCC Admin Portal, you can manage your users, skills, groups, and schedules. You can manage users, skills, groups and schedules individually, or perform some management tasks on many users at a time. 

What can we help you with today? 

What are users and user licenses?

A Vonage Contact Center (VCC) user is someone who interacts with VCC. A user's license determines the tasks they can perform. A Vonage Contact Center user can have one of the following VCC licenses:

• Agent. A user who can handle inbound and outbound interactions. In addition to their default access, you can configure agents to have access to their own call recordings or all call recordings.
• Wallboard. A user who can view real-time data (in Real Time) but no other VCC Admin Portal features.

• Supervisor. A user who can perform normal day-to-day call center tasks. A supervisor can access and perform limited tasks within Real Time, Dashboards, and System Settings.

  Permissions

  Supervisor users can view and edit other users, groups and skills in User Admin according to their assigned permissions.
• Admin. The highest level of Vonage Contact Center user. An admin user perform all tasks within the VCC Admin Portal including:
  
  • Creating interaction plans in Interaction Plans Architect
  • Modifying System Settings
  • Linking a VCC Admin Portal account to Salesforce account.

  An admin user can also install Vonage Contact Center into Salesforce.

  Admin users can view and edit other users, groups, skills and schedules in User Admin.

A VCC user may also have licenses for VCC products, such as Historical Analytics and Vonage Enhanced Noise Cancellation.

ContactPad users

Users can have access to ContactPad or not. Access to ContactPad determines whether a user can handle inbound or outbound interactions, or perform any other tasks in ContactPad. By default, agents have access to ContactPad, and supervisor and admin users can be given access. If a user has access to ContactPad enabled, the user is known as a ContactPad user.

For information about creating, editing, and viewing users including setting and updating their licenses, see Configuring individual users.
For information about viewing licenses, see Configuring user licenses.

What are skills?

Skills are attributes, such as a language, specific product knowledge and so on, assigned to voice-function-enabled users and required by interactions for skills-based routing decisions. Along with a name, skills also have levels. Levels indicate a user's proficiency in a skill.

To ensure that VCC routes interactions to users who can most effectively deal with them, create skills and assign those skills to users. Then configure your interaction plans to tag incoming interactions with skills that are required by users to handle them.

In skills-based routing mode, VCC routes interactions to users with the required skills taking the users' skill levels into account. If two available users have skills required to handle a specific interaction, VCC will route the interaction to the user with the highest levels of those skills. If their skill levels are the same, VCC routes the interaction to the user who has been waiting longest.

For information about configuring skills-based routing, see Setting up skills based routing.
For information about creating, editing, and viewing skills, and assigning skills to users, see Configuring skills.

What are groups?

A group is a collection of ContactPad users. If you want to route interactions to particular groups of users, you must create groups and then add ContactPad users to those groups. You can then configure your interaction plans to route interactions to the groups using Automatic Call Distributor (ACD) and Universal Contact Distributor (UCD) applets.

For information about creating, editing, and viewing groups, and adding users to groups, see Configuring groups.

What are schedules?

A schedule is a collection of rules that define when Vonage Contact Center will log ContactPad users out of ContactPad. Rules apply to the users who are assigned to the schedule. Schedules ensure that users are logged out at the end of their shifts, preventing Vonage Contact Center from routing interactions to users who are not available to handle the interactions.

Users can still log out manually. If the user needs to carry on working after the rule has logged them out, they can log back in to ContactPad in the usual way.

For information about creating, editing, and viewing schedules, and adding users to schedules, see Configuring schedules.

Schedules and intended states

If a user is handling an interaction when the rule tries to log them out of ContactPad, the rule changes the user's intended state to Logged Out. The rule changes the user's intended state regardless of whether the user's account is configured to use intended states. Vonage Contact Center automatically logs the user out when they finish working on the interaction, including any automatic wrap up time.

If a user is not handling an interaction when the rule tries to log them out of ContactPad, Vonage Contact Center logs the user out immediately.

Schedules and fault states

If a user is in a fault state—such as Fault On Line, No Answer, Line Busy, or Network Congestion—at the scheduled logout time, VCC will not log them out at that time. If the user manually changes their state, or the the fault state times out, within the 30 minutes that VCC continues trying to log the user out, VCC will log them out when their state changes.

What can I do with individual users and licenses, skills, groups, and schedules?

In User Admin, you can create, view, and edit individual users, skills, groups, and schedules. For information about these tasks, see Configuring individual users, Configuring skills, Configuring groups, Configuring schedules, and Configuring user licenses. You can also configure permissions for supervisor and admin users. For information about configuring permissions, see Configuring supervisor permission settings and Configuring admin and supervisor feature permissions.

What can I do with multiple users, skills and groups?

If you want to create or edit multiple users at the same time, you have a few different options:

• Import a CSV file to create and edit multiple users. For information about configuring multiple users, see Creating or editing multiple users from a CSV file.
• Use the bulk action box to edit settings for multiple users, assign skills to multiple users and add users to groups. For information about configuring multiple users in the bulk action box, see Configuring multiple users (using bulk actions).
• Use Vonage Contact Center in Salesforce to create multiple VCC user accounts from existing Salesforce users at the same time. For information about creating multiple VCC users from Salesforce, see Creation of multiple Vonage Contact Center user accounts from Salesforce.